Add Soldier in DTMS: The Defense Travel System (DTMS) is an online platform used by the United States Department of Defense (DOD) to manage and track the travel arrangements of military personnel. One of the key features of DTMS is the ability to add soldiers to the system, which is essential for ensuring the smooth and efficient functioning of the platform. In this article, we will discuss the process of adding soldiers to DTMS, including the necessary steps and requirements.

Add Soldier in DTMS

Eligibility to Add Soldier in DTMS

One of the first things to consider when adding soldiers to DTMS is their eligibility. Not all military personnel are eligible to use the system, and only those who meet certain criteria can be added. The most important eligibility requirement is that the soldier must be a member of the active duty military, reserve, or National Guard. Additionally, the soldier must have a valid Common Access Card (CAC) and be authorized to travel on official business.

Another important factor to consider is the soldier’s rank and position within the military. The DTMS system is primarily intended for use by officers and non-commissioned officers (NCOs) at the pay grade of E-5 and above. However, there are some exceptions to this rule, such as soldiers who are on special assignment or deployed to a combat zone. In these cases, soldiers at lower pay grades may also be eligible to use DTMS.

Steps for Adding Soldiers to Defense Travel System

Once it has been determined that a soldier is eligible to use DTMS, the next step is to add them to the system. The process of adding a soldier to DTMS is relatively straightforward, and can be completed in a few simple steps.

The first step is to log in to the DTMS website using a CAC. Once logged in, the user will be directed to the “Soldier Management” page, where they can begin the process of adding a new soldier.

The next step is to enter the soldier’s personal information, including their name, rank, and Social Security Number (SSN). This information must be accurate and up-to-date, as it will be used to verify the soldier’s identity and eligibility for travel.

After the soldier’s personal information has been entered, the user will need to assign them to a specific unit or organization within the military. This is important for tracking and accounting purposes, as well as for ensuring that the soldier is authorized to travel on official business.

Once the soldier’s personal information and unit/organization assignment have been entered, the user can submit the information for approval. The approval process can take several days, during which time the soldier’s information will be verified and any necessary background checks will be conducted.

Maintenance and Updating Soldiers in DTMS

Once a soldier has been added to DTMS, it is important to keep their information up-to-date and accurate. This is especially true when it comes to their personal information and assignment information. As these are used to verify their identity and eligibility for travel.

It is the responsibility of the user who added the soldier to DTMS to make sure. That the information is accurate and up-to-date. This can be done by logging in to the DTMS website. And accessing the “Soldier Management” page, where the user can edit. Or update the soldier’s information as needed.

Another important aspect of maintaining soldiers in DTMS is ensuring that their travel authorizations and approvals are up-to-date. This is especially important when soldiers are deployed or reassigned to a new unit or organization. The user will need to update the soldier’s information and travel authorizations in DTMS. To reflect these changes, so that the soldier can continue to travel on official business without interruption.

Additionally, it is important to regularly check the soldier’s travel history in DTMS. This can help identify any issues or discrepancies that may need to be addressed, and. Can also be used to track and account for the soldier’s travel expenses.


The Defense Travel System (DTMS) is an essential tool for managing and tracking the travel arrangements of military personnel. Adding soldiers to DTMS is an important step in ensuring that the system functions smoothly and efficiently. By following the necessary steps and requirements, and by regularly maintaining. And updating soldiers’ information in DTMS, users can ensure that their soldiers. Are able to travel on official business without interruption. Overall, adding soldiers in DTMS is a key process in the smooth operation of the platform, and. It is important to ensure that it is done correctly and efficiently to avoid any potential issues.

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